If you are running a business out of your home, office organization is crucial for success. A chaotic office usually ends results in a chaotic mind, whereas these office organization ideas will clear the path to success.
We’ve compiled our favorite organizational tips to keep your office, your to-do list, and your mind clutter-free! With these office organization tips, your workflow will run as smoothly as Summit Collaborations does.
10 Office Organization Tips
Keeping a notepad available for your daily, weekly, and monthly tasks will help your office stay organized when things start piling up. Of course, what you use to keep your to-do list matters as well: you might decide to keep your list in your phone’s notes, or you might decide to keep a planner. Regardless, office organization doesn’t happen without a game plan, and a to-do list should act as your company’s playbook.
To-do lists are great. Instead of trying to remember everything, just jot it down! Plus, it’s fun to cross things off your list once you’re done.
2. In Box
Having a spot for paperwork that still needs your attention is a great way to keep your desk from being cluttered with papers. Your office organization will suffer when top-priority items are strewn about. If you need to finish something up, just add it to your inbox, and be sure to schedule a time for sorting through the box!
Do you deal with lots of little papers? An organized office keeps these papers well-placed and properly labeled. Try out a desk filing system where you can categorize papers; soon enough, you’ll always know where you placed something.
Drawer filing systems are better suited for long-term papers that you need to save. A drawer system will help you keep track of the important things, and you’ll always remember where to look. This, combined with a desk filing system, will bring your office organization to the next level.
Plus if your filing system adds a pop of color to your office, or even just a place for a cute knick-knack, we’re in!
Accordion folders are great for separating papers into different projects. Keep all your projects together in a single folder, and never worry about losing important documents again. It’s easy to open up the accordion folder and immediately find what you’re looking for.
If you’re dealing with lots of projects and timelines, you might consider color-coding. We love using colored pens for this. Make sure you have a key somewhere that reminds you what each color means!
Pro Tip: Find the color that works for you. When Summit’s CEO, Ashlee, writes with a black pen, the words just seem to get lost. Once she figured this out and started writing with a specific blue pen, it revolutionized her office organization!
Whiteboards are wonderful tools for office organization because you can keep changing it every week (or every day) with new tasks. We like to schedule our week out on a whiteboard (on Mondays!) so that we can see the big picture of our projects.
8. Trash Can
This one may seem silly, but a trash can help with organization! If you don’t need something… throw it away immediately instead of holding onto it on your desk.
If you can’t part with some documents because you aren’t sure if you’ll need them again one day, invest in a quality scanner. You can scan your documents, organize them on a hard drive, and then throw away the original piece of paper. Instant office organization!
Once your desk is calm, we can really get around to calming your mind. Aromatherapy is a great way to create a gentle, organized office atmosphere.
The Best Office Organization Ideas
If you struggle between digital and written to-do lists, the struggle is over! With the Rocketbook Everlast Reusable Smart Notebook, Executive Size, you can handwrite every note, and then use an app to send it to places of your choosing. Their smart icons and app recognition can send notes right to emails, Drive folders, and more!
Finally, if you can’t keep up with your office organization, let Summit Collaborations help. As a virtual assistant agency, we have the team and resources to keep your small business organized. Let us handle your organization and unwanted tasks so you can get back to your to-do list. Give us a call today!
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